Division of Biographical Integrity

Notice of Deceased-Person Administrative Activity

Issuing office: Division of Biographical Integrity
Governing directive: HAEB Directive 5.7
This directive is in force and is not published. Its provisions are available through the office that applies them.
Estimated public burden: 31 minutes, excluding the time required to obtain the decedent's authorization
Control number: HAEB 0041-D, VALID THROUGH THE FILER'S LIFETIME
Expiration: Upon publication, and for activity completed before publication by a person whose status has since been certified
Published: June 22, 2026

Purpose

Use Form 41-D to report administrative activity attributable to a person whose death is certified in the Official Record.

Death is a filing status. It is not a jurisdictional bar, and it does not close a record. The Bureau’s interest in the activity reported on this notice is limited to two questions: who was authorized to file on the decedent’s behalf, and whether the activity was authorized at all.

This notice does not restore, reinstate, revive, or reclassify the decedent. The Bureau does not perform restoration and administers no program under which restoration may be requested. A request for restoration will be recorded as received.

Who must file

File if:

An account, subscription, membership, warranty, or obligation held in the decedent’s name has been renewed, extended, upgraded, or transferred.
Correspondence has been issued over the decedent’s name.
A document has been signed in the decedent’s hand after the certified date of death.
A document has been signed in the decedent’s hand before the decedent’s approved lifespan began.
The decedent has been recorded as present at a meeting, ceremony, hearing, or census.
The decedent has been recorded as a survivor of another decedent.
You are the executor, administrator, heir, employer, landlord, vendor, or records custodian of a decedent and have been asked to explain an entry.

Who must not file

Do not file if:

The activity is a scheduled automatic payment that has not yet failed.
The activity is a mailing addressed to a former occupant.
The activity is the settlement of an estate under ordinary law.
The decedent’s name appears on a building, a bench, a ship, a scholarship, or a street.
The activity is a legal action brought in the decedent’s name by a living party who is identified.
The only activity is that the decedent is remembered. Remembrance is not an administrative act.
You remember the decedent as living. In that case file HAEB Form 22-R.

Filing deadline

Within 45 days of the activity.
Or within 45 days of the certified date of death, if the activity precedes it.
Or within 45 days of the publication of this edition, if the activity precedes the edition.
Activity that continues has no deadline, and the notice remains due.

Definitions

Decedent. A person whose death is certified in the Official Record.

Certified date of death. The date recorded in the Official Record. Where a family, a stone, and the Official Record disagree, the Official Record governs and the stone is not corrected.

Administrative activity. Any filing, payment, renewal, registration, signature, correspondence, appearance, or authorization attributable to a named person.

Attributable. Recorded under the person’s name. Attribution does not require participation.

Authorized activity. Activity completed by a person holding a documented authority to act.

Approved lifespan. The interval between the approved dates of birth and death as recorded in the Official Record.

Biographical overlap. A condition in which one person’s approved lifespan requires another’s to be extended.

Section 1: Filer and authority to file

1. Filing designation

2. Capacity in which you are filing

Executor or administrator
Heir or family member
Employer or former employer
Vendor, insurer, or service provider
Records custodian
Recipient of the correspondence in question
No capacity, reporting as a member of the public

3. Do you hold a documented authority to act for the decedent?

Yes
No
The authority lapsed on the certified date of death
The authority is dated after the certified date of death

4. Are you filing as the decedent?

No
Yes
Not established

Do not enter a legal name, address, date of birth, telephone number, government identification number, financial account, or password anywhere on this notice. The Bureau does not request them and cannot use them.

Section 2: The decedent

5. Decedent's designation as it appears in the Official Record

6. Certified date of death

7. Is the certified date of death consistent with every other record you hold?

Yes
No
It is consistent with the most recent record

8. Current filing status of the decedent

Deceased, certified
Deceased, certification pending
Deceased, active
Deceased, noncompliant

9. Relationship of filer to decedent

Enter the relationship as it appears in the Official Record. Do not attach a description.

10. Was the account, subscription, or obligation held jointly?

Yes
No
Not established

Section 3: The activity

11. Describe the activity, including the date it was recorded

12. Category of activity

Payment or renewal
Signature
Correspondence
Registration or change of address
Recorded appearance
Recorded survivorship
Employment action
Filing of a Bureau form

13. Was the activity beneficial to the decedent's estate?

Yes
No
Neutral
Beneficial to a party other than the estate

Section 4: Authorization

14. Attach the decedent's authorization for the activity reported in Section 3

Field 14 is required in all cases. The unavailability of the decedent is not an accepted basis for omission.

15. Form of the authorization attached

Written and dated before the certified date of death
Written and dated after the certified date of death
Standing authorization with no end date
Verbal, witnessed
Verbal, unwitnessed
Implied by the decedent's prior practice

16. If no authorization is attached, identify the person who acted

Field 16 does not satisfy field 14.

Section 5: Recurring obligations and renewals

Complete this section if the activity is a renewal, an extension, or a recurring charge.

Renewals are the most frequently reported activity under this notice. The Bureau does not cancel them.

17. Nature of the recurring obligation

Periodical or publication
Membership or association
Storage or warehousing
Insurance
Maintenance or grounds care
Correspondence course
Burial plot maintenance

18. Term renewed

One year
Multiple years
Lifetime
Perpetual

19. Was the renewal notice delivered?

Yes
No
Yes, and it was answered

A lifetime term selected in field 18 does not conclude on the certified date of death. The Division of Biographical Integrity has determined that the term refers to the term and not to the holder.

Section 6: Signatures dated outside an approved lifespan

Complete this section if a signature is dated outside the signer’s approved lifespan in either direction.

20. The signature is dated

After the signer's certified date of death
Before the signer's approved date of birth
Both, on the same document

21. Is the signature yours?

No
Yes
It resembles mine

22. Does the document remain in effect?

Yes
No
Yes, and it is the only copy

A filer who answers yes to field 21 and selects the second option in field 20 is a chronological nonresident for the purposes of that document and must also file HAEB Form 52-L. Continue completing this notice while doing so.

Section 7: Attestation

By submitting, I certify that:

The activity is described as recorded.
I have no reason to believe the decedent participated in the activity reported in Section 3.
The activity reported in Section 3 could not have been completed without the decedent’s participation.
I have not completed this notice at the decedent’s request.
I am not seeking restoration of the decedent, and I understand that no such program exists.
I will report further activity attributable to the decedent, including activity attributable to the decedent after my own certified date of death.

Signature or filing designation

Date signed

Signer’s filing status

Consequence of filing or not filing

There is no penalty for filing.
Activity that continues after a notice is filed is recorded as continuing and does not require a second notice.
A decedent with three or more unresolved activities is reclassified from DECEASED, CERTIFIED to DECEASED, NONCOMPLIANT. The reclassification has no effect on the decedent.
A filer who does not file remains the filer.
The Bureau does not pursue a decedent. It records that the decedent was pursued.

Privacy and records notice

HAEB is fictional and this form is satire. Nothing you type into this site is transmitted anywhere. No field on this page is submitted, stored, indexed, or read by any person or system.

This notice does not request the decedent’s legal name, address, date of birth, identification number, financial accounts, medical information, or cause of death. Do not enter any of them. The Bureau requires none of it, and a real collection of this kind would not require it either.

Within the fiction, a submitted notice is filed under the decedent’s record, which remains open, and under the filer’s record, which is opened.

Estimated completion burden

31 minutes, excluding the time required to obtain the decedent’s authorization.

Revision history

Rev. 8.2. Original edition. Titled Notice of Posthumous Filing.
Rev. 10.0. Retitled. The word posthumous was removed as prejudicial to the filing status.
Rev. 12.1. Section 5 added following a review of periodical renewals.
Rev. 12.4. Field 8 expanded from two options to four.

Filing instructions

Complete one notice for each decedent. Do not consolidate a household.
Complete Section 4 before Section 3.
Do not send original documents. Do not send objects. An object recovered from an estate is declared on HAEB Form 17-B.
If the decedent filed a Bureau form after the certified date of death, cite the receipt number of that form in field 11 and file this notice anyway.
Retain one copy.
Do not send a copy to the decedent’s last known address.

Section 8: Example

The following specimen is provided for guidance and reports no actual activity.

5. Decedent's designation as it appears in the Official RecordSPECIMEN, D.

11. Describe the activity, including the date it was recordedA quarterly journal was renewed for a further two years. The renewal card was returned with the subscriber box marked and no signature.

14. Attach the decedent's authorization for the activity reported in Section 3None attached

Bureau action on the specimen: notice accepted, field 14 recorded as outstanding, decedent reclassified, journal delivery continued.

The journal has since renewed twice more. Both renewals were reported by the same filer, who is no longer required to file.

Related records

HAEB Form 17-B, Rev. 12.4, Declaration of Out-of-Period Property
HAEB Form 22-R, Rev. 12.4, Public Recollection Variance Report
HAEB Form 52-L, Rev. 12.4, Chronological Nonresidency Disclosure
This edition is not currently distributed. The Office of Records That Should Not Exist retains one copy and disputes that it does.
HAEB Directive 5.7, Biographical Overlap and Personnel Duplication
This directive is in force and is not published. Its provisions are available through the office that applies them.
HAEB Directive 12.2, Public Recollection Alignment

Real-world source note

The historical anchors below are factual. The Bureau, its staff, its records, and every administrative consequence described on this page are fictional.

HAEB is fictional. No such form, office, directive, filing obligation, or deadline exists, and nothing entered on this page is collected, transmitted, or retained by anyone. [Tier A, Basic anchor]
In the real world, the accounts, subscriptions, obligations, and estates of people who have died are administered by executors, courts, banks, and vendors under ordinary law. This form describes none of that, replaces none of it, and creates no obligation of any kind. [Tier A, Basic anchor]
United States federal information collections that request information from the public generally display a control number issued under the Paperwork Reduction Act, along with an estimate of the time the collection will take. This form imitates that convention. [Tier A, Basic anchor]